How to Add Stamps to PDFs Online Free

Need to mark a document as Approved, Confidential, Draft, or with another status? Papr has 18 preset stamps, each in a colour you can change. The stamp is added in your browser, and the file is not uploaded.

What you can stamp

18 preset stamps in the Presets tab, such as Approved, Rejected, Confidential and Draft.
Your own text in the Custom tab, when no preset fits.
Colour, size and shape chosen before you place the stamp.
Move and resize after you place it, with the handles on the stamp.

The preset stamps

Approval: Approved, Rejected, Reviewed
Status: Draft, Final, Copy, Void
Security: Confidential
Signature helpers: Sign Here, Sign Here ->, Initial Here, Date, Print Name
Form helpers: Choose an Option, Check One, Fill In, Required, Attach File

Step by step

1.Open the PDF

Click Open file in the toolbar, or click Browse Files in the middle of the screen. You can also drop the PDF onto the page. Then go to the page where the stamp should go.

The empty editor, with an arrow to the Open file button in the toolbar and a box around Browse Files.

2.Open the Add Stamp dialog

Open the Insert menu and click Stamp. The keyboard shortcut is M. Papr opens the Add Stamp dialog.

The Insert menu open, with the Stamp item outlined in red.

3.Choose the stamp

On the Presets tab, click the stamp you want. Pick a colour from the colour row, and set the size and shape if the defaults do not suit you. To write your own words, open the Custom tab and type them under Stamp Text. Then click Add Stamp.

The Add Stamp dialog with the Presets tab, the colour row, and the size and shape options.

4.Click the page to place it

Papr now shows that it is placing the stamp. Click the page where the stamp should go, and it is centred on the click. Press Esc to cancel instead.

The stamp is selected after it is placed. Drag it to move it, or drag one of its corner handles to resize it.

A placed stamp, selected, with its corner handles visible.

5.Export the stamped PDF

Click Export in the toolbar and save the file. The stamps are part of the exported PDF, so any PDF reader shows them.

The stamped page, with an arrow to the Export button in the toolbar.

Tips for using stamps

Use the same colour for the same meaning. For example, green for approved and red for rejected, for everyone on your team.
Place approval stamps near the signature line, and status stamps at the top or bottom of the page.
Size stamps to be noticed without covering the text you need to read.
Use Sign Here stamps to show where a signature goes, before you send the document for review.

Common uses

Marking contracts and agreements as approved or rejected
Indicating drafts that should not be shared yet
Labelling confidential or internal-only documents
Showing where a signature or initials are needed
Voiding an old version of a document

Try it on your own file

Everything in this guide happens in your browser tab. Your file stays on your device.

Open the PDF editor