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Guides

Short, practical guides to the three editors. Each one covers a single job, from the first click to the exported file. Everything you do is in your browser, and so are these guides.

1.

PDF editor

Organize, mark up, protect and convert PDF files in your browser.

Organize pages

  1. How to reorder, delete and duplicate PDF pages

    Move, delete, duplicate and insert pages in one window, then apply the change.

  2. How to Merge PDFs

    Combine several PDF files into one document, in the order you choose.

  3. How to Split PDFs

    Keep only the pages you need and save them as a new PDF.

  4. How to Rotate PDF Pages

    Turn sideways or upside-down pages the right way up.

  5. How to Crop / Trim PDF Pages

    Trim margins and page edges by percentage or by dragging.

  6. How to Add Bates Numbers

    Number every page of a document set with a prefix and a sequence.

  7. How to Add a Watermark

    Put a text or image watermark across the pages of a document.

Annotate and sign

  1. How to Annotate and Markup PDFs

    Highlight, underline, draw, add shapes and erase your mistakes.

  2. How to Add Comments to PDFs

    Pin a note to a spot on a page, resolve it, and export it with the file.

  3. How to Add Stamps to PDFs

    Add a preset stamp such as Approved, Confidential or Draft.

  4. How to Add a Signature

    Draw or type a signature and place it on the page.

  5. How to Insert Images into PDFs

    Place a logo, a photo or a screenshot on a page.

  6. How to Add Links to PDFs

    Make words clickable: a web address or a jump to another page.

  7. How to Use Bookmarks

    Add a nested outline of bookmarks, and save it with the file.

  8. How to Add Data Widgets

    Place a chart or a table on a page, with its full view in a box you draw.

Forms

  1. How to Create Fillable PDF Forms

    Add text fields, checkboxes, radio buttons and dropdowns to a PDF.

Protect and clean up

  1. How to Redact Sensitive Information

    Remove confidential words and pictures when you export.

  2. How to Remove Hidden Information and Metadata from a PDF

    Find and remove the author, dates, scripts, attachments, hidden layers and other hidden information before you share a PDF.

  3. How to Password Protect a PDF

    Encrypt a PDF with AES-256 so it needs a password to open.

Convert and export

  1. How to Convert PDF Files Online Free

    The Convert dialog: from PDF, to PDF and the batch queue.

  2. How to Convert a PDF to Word

    Turn a PDF into an editable Word (.docx) file.

  3. How to Convert a PDF to Images

    Save each page of a PDF as a JPG or PNG picture.

  4. How to Compress PDFs

    Choose a compression level, see the estimated size, and compress the file.

  5. Save a PDF as PDF/A in Papr

    Export a PDF as PDF/A-2b for long-term storage, what the option turns off, and what to do when a font is not embedded.

Text: OCR, Edit Text, Translate, Search

  1. How to OCR a PDF

    Make a scanned page searchable, and keep its text for editing and translation.

  2. How to Edit Text in a PDF

    Replace words that are already on the page.

  3. How to Translate PDFs

    Translate the pages you choose with an offline translation model.

  4. How to search a PDF

    Find a phrase across every page, and jump from one match to the next.

  5. How to Compare PDFs Side by Side

    Open two documents in panes and compare them with Show Differences.

2.

Docs

Write and format documents, then export them as Word or PDF files.

  1. Getting started with Papr Docs

    Create a document, type and format it, and find your way around.

  2. How to import and export Word documents

    Open a .docx file as a new document, and export one as Word or PDF.

  3. Page setup, headers, footers and page numbers

    Set the page size and margins, and add a header, a footer and page numbers.

  4. How to work with tables in Papr Docs

    Insert a table, add rows and columns, and merge cells.

  5. Links and Bookmarks in Papr Docs

    Add a link, insert a bookmark, link to it with Ctrl+click, and see what each export keeps.

  6. How to find and replace text in a document

    Find a word or phrase, and replace it one match at a time or everywhere.

  7. Markdown in Papr Docs

    Import and export Markdown files, and paste Markdown text so that it keeps its formatting.

  8. Accessibility Check, Alt Text and PDF/A

    Find accessibility problems, add alt text to pictures, and export a PDF/A archival copy.

3.

Sheets

Spreadsheets with formulas, number formats and Excel or CSV files.

  1. Getting started with Papr Sheets

    Open a workbook, enter values, move around and add sheets.

  2. How to use formulas in Papr Sheets

    Write a formula, refer to other cells and sheets, and read an error.

  3. How to import and export Excel and CSV files

    Open an .xlsx or .csv file, and save a workbook as Excel, CSV or PDF.

  4. How to sort and filter data

    Sort a range or a region, and hide the rows you do not need.

  5. Number formats, currencies and dates

    Show numbers as percentages, currencies and dates, and change the decimals.

  6. How to freeze rows and columns

    Keep the headings in view while you scroll through a large sheet.

  7. Format Cells, Merge Cells and Hide Rows in Papr Sheets

    Merge cells, hide and unhide rows and columns, add conditional formatting rules and limit a column to a list.

  8. How to make a chart image from your data

    Make a line, bar, area or pie chart from a range, and save it as a PNG.

4.

How Papr works

Reference articles on the editors as a whole: the screen, storage, privacy and limits.

  1. Editor Basics

    The PDF editor screen: the toolbar, menus, sidebar and export, and the languages and scripts an export can draw.

  2. Keyboard shortcuts and the command palette

    The tool keys, the command palette (Ctrl+K) and the shortcuts for undo and export.

  3. Using Papr on your phone

    How the PDF, Docs and Sheets editors change on a small screen.

  4. Local Sessions and Auto-save

    What is saved in your browser, when, and how to resume or clear it.

  5. How to Back Up and Restore Your Work

    Save every PDF, document and spreadsheet in your browser to one file, and restore it later.

  6. Recent sessions and password-protected PDFs

    Resume a session from the list, and how a protected PDF is stored and unlocked.

  7. Privacy and Security

    What stays on your device, what is downloaded, and what the contact form sends.

  8. File Limits and Performance

    The size limits for opening, converting, importing and saving, and how to keep a file responsive.